Legal

Privacy Policy

Last updated: April 2025

The short version: We collect your name and email when you sign up. We use it only to send you STR resources and updates. We never sell your data. You can unsubscribe anytime.

Who We Are

HostVault is a free resource hub for short-term rental hosts. We provide templates, tools, guides, and educational content to help hosts launch, optimize, and scale their STR business. References to "we," "us," or "our" in this policy refer to HostVault.

What Information We Collect

When you sign up through our website, we collect:

First name — so we can address you personally in communications
Email address — so we can deliver your free resources and send updates

We do not collect payment information, physical addresses, phone numbers, or any sensitive personal data. We do not use tracking cookies beyond basic anonymous analytics.

How We Use Your Information

Your information is used exclusively to:

Grant you access to the HostVault resource hub
Send you free STR templates, tools, and educational updates
Notify you of new resources added to the vault
Occasionally share relevant recommendations for STR tools and services

We will never use your information for any purpose not listed above without your explicit consent.

What We Never Do

We never sell your personal information to any third party
We never rent or trade your email address to advertisers
We never share your data with companies for their own marketing purposes
We never send spam — every email we send is directly related to STR hosting resources

How We Store Your Data

Your information is stored securely through Tally (our form provider) and our email marketing platform. Both services use industry-standard encryption and security practices to protect your data. We retain your information only as long as you remain subscribed.

Your Rights

You have full control over your data at all times:

Unsubscribe: Every email we send includes a one-click unsubscribe link at the bottom. You can opt out at any time.
Access: You can request a copy of the personal information we hold about you.
Deletion: You can request that we permanently delete your data from our records.
Correction: You can request that we update or correct any inaccurate information.

To exercise any of these rights, contact us using the information below. We will respond within 30 days.

Third-Party Services

We use the following third-party services to operate HostVault:

Tally — form collection and data storage (Tally Privacy Policy)
Netlify — website hosting (Netlify Privacy Policy)

Each of these services has its own privacy policy governing how they handle data. We encourage you to review them.

Children's Privacy

HostVault is intended for adults operating or considering operating a short-term rental business. We do not knowingly collect personal information from anyone under the age of 18. If you believe a minor has submitted their information through our site, please contact us immediately.

Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will update the "Last updated" date at the top of this page. Continued use of HostVault after any changes constitutes your acceptance of the updated policy.

Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or your personal data, please reach out through the contact link on our homepage. We take privacy seriously and will respond promptly.